Overwhelm by the kind response I received from the last Launch Center Pro tip: “Launch Center Pro Unlocks The Awesomeness Within 1Password, Legally.” I like to bring your attention again to another LCP tip to supercharge your iOS productivity.
What is this LCP Tip?
In this post, I’ll show you how to create an email group (or distribution list) on the iPhone with another easy to create Action.
- An Action – to send an email to multiple contacts.
The Current iOS Status to Send Email to Groups
One of my biggest gripes with using iOS Mail is not being able to quickly send an email to a group. As it stands right now: if you want to send a group email from the iPhone you’ll need to pick and add the recipient’s name from the contact list…one at a time. This might be okay if your list includes only 2 to 3 people. But what if you have to email a large group.
- Not only do I consider this current practice time-consuming! But (IMHO) it degrades the iOS Mail app experience.
Hopefully — an update is coming soon! But in the meantime, there’s no support for sending an email to a group and the iOS platform continues to grow with users who could benefit from a better experience.
Let’s look at three:
- The enterprise – where sending an email to groups, (or teams) is an important part of conducting business.
- The teacher – who would love to email the assignments to the class from the iPad.
- My Grandma – who wants to send a photo of her new grandson to all her friends.
So – as you can see having a fast and easy way to send a group email from your iPhone is not only beneficial to productivity geeks…but to everyone.
Pre-Launch Center Pro
Before going over how to create our group email, Action in Launch Center Pro let me show you my previous workflow for making my email group on iOS.
Start by collecting addresses on the Notes app (or use any text writing app you’re comfortable with) and following this specific form.
Then open the Contacts app and creating a new contact. Then return back to the Notes app — and copy and paste the address string to the email field in the new contact.
- Sounds simple, but still very time-consuming and try adding new contacts later.
Hopefully, by comparing the above, you’ll notice that what I’m about to show you next is not going to be that much difficult to do. Plus you won’t have to monkey around with copy and paste. I promise 🙂
Launch Center Pro - Shortcut launcher & workflows
by Contrast2.99 USD
Category: Productivity, Utilities
Launch Center Pro tip: Creating Group Email
Start by opening up Launch Center Pro. Then from the Home screen select the Writing tool (or pencil) that’s on the upper right-hand side of the app.
After selecting the writing tool, the Edit Action page opens. Here, select the place to create this new action by clicking the + icon.
The next page will ask if you want to create a new Group or Action. Select – Action.
Once inside the Action Composer page select – System Actions.
Here in the System Actions page, your next step is to select – Mail.
In the Mail page select – Send Email to Contact.
In the Contacts page choose your first email contact. You can scroll down the list or use the search box.
After adding the first contact, LCP opens the Settings page of the new Action you’ve just made. Once here, take a close look to the @ symbol in the email address. It might have changed. (I’m not sure why this happens, but I like to change it back.) Select and cut – %40 and paste the @ icon.
If you want to email just one person then you’re done. But for the purpose of creating an email group (or distribution list), we’ll need to add more contacts. Start by adding a comma after the first email address, then go to the center left-side of the app and select – Contact. After you made this choice LCP takes you back to the previous Contacts page – where you can select and add more names to your group list.
Remember: It’s important to add commas between each email address and no spaces on your string.
- For example, email address,email address,email address,email address
That’s it… you’re done! BTW – In the Action Settings page there’s an option to name the new Action. If you decide not to do this, your new Action will be labeled with the name of the first person on your list. (See the photo above.) Also, have fun customizing your icon.
The final product
If all was done correctly you should see no error pop-ups after launching the new Action in LCP. But instead – be switched over to Mail app on the iPhone. See the example above.
If you have any questions using this tip, please leave a comment below or send me a direct email via the contact form.
Have a launch Center Pro tips to share with us? Use the comments section below to post them.